Get Insights directly in your inbox two times each month.
For leaders and ops team members at small to midsize nonprofits to get guidance, uplifting, and resources for philanthropy data, database, and operations.
Ops Insights #075 - Share Quantifiable Ops Wins
Just because you are in data and ops does not mean you don’t make a quantifiable difference, but no one knows you do, not even your leader, unless you share in ways they can understand.
Share the stats, share the wins, and do it in a way that can:
Be digestible from a leader’s perspective.
Be quantified as much as possible.
Show the benefit it had on overall fundraising efforts.
Let’s go through an example that I recently shared with a leader.
Ops Insights #074 - Tips on Attending Conferences for My Introverts
I've been getting asked a lot about conferences. Should I go? Is it worth it? Should I attend the social evening event? This prompted me to record a quick video for you to answer your questions.
Ops Insights #073 - It’s Not Worth Compromising as Your Donors Expect Better
Goals are getting bigger, you are being asked to raise more with less, and your team is stretched far too thin. So what do you do? You compromise. You tell yourself: We manage with sub-par data because our team is busy. We hobble along with a database that is burdensome because we don’t have the expertise to fix it. We go slower than we’d like because many of our data requests or processes take a long time.
It’s not always immediate when this happens. It’s often slow, sometimes over the course of years, and sometimes with the same people in the roles for many years. It’s been this way for so long that it’s become the norm, and you keep saying there’s got to be a better way. Many times, it’s a feeling where something’s off, but you can’t quite put your finger on it or explain it.
Think of it this way: It’s not worth compromising as your donors expect better.
Ops Insights #072 - 3 Leading Questions to Ask Your Leader Today
One of the two main reasons I went to work for my second nonprofit was to report directly to the head of development. This way, I could learn how to report to and interact directly with the leader. As I’m naturally an introvert, at the time, I didn’t have the skills I knew I needed to acquire this skill. So, this gave me the opportunity to learn.
I read books, listened to podcasts, watched webinars, and observed others. I was eager to learn anything I could about leadership and how to report to a C-suite executive. Between this approach and interacting directly with the leader, I grew tremendously in my skill set. Now I’m super comfortable interacting with, understanding, and supporting CEOs, CDOs, EVPs, VPs, and others. Over the years, I have learned to ask three leading questions to leaders.
Ops Insights #071 - Simple Board Reports
You want to balance between showing the data and telling the story. If you present too much data, the board members may become disengaged, and if you tell too much of a story, the board may not trust the narrative. It’s a delicate balance between the two. To keep it simple, engaging, and trustworthy, align the board reports to answer three questions. Where are you in terms of progress toward the goal? What is in the pipeline to help fill the gaps? Where do the gaps still exist, and where can the board help with those gaps?
Ops Insights #070 - 2 Lists to Find Planned Gift Prospects
Whether you have one or 5 people focusing on bringing in major gift donors. One pipeline is ensuring you have Planned Gift donors and I’ve seen it work best when it’s integrated in major gift prospecting efforts as some donors want to give blended gifts as the moves efforts are aligned. To get started, there are two lists you can request to find planned gift prospects to cultivate. Let’s show you how to make the request for these lists.
Ops Insights #069 - Grants in Moves Tracking
When I get asked: How do grants fit into moves tracking? I respond: A similar way you track your major gifts. There is uniqueness such as in the stages, but keep it simple and follow your overall moves tracking processes for clarity. Moves tracking is made of of 4 things: Assigned relationship managers, such as Primary and Secondary; Prospect coding, such as Classification and Prospect Stage; Actions to track all interactions with prospects and report movement; and opportunities to track future asks and view projections. Let’s get into the details.
Ops Insights #068 - 7 Data Flows to Retain Donors
It’s a long-standing statement that retained donors are easier and less costly to retain than it is to acquire new donors. And there are a lot of complex tools in the market and lots of talk about AI, but if you’re not doing the basics, then the more complex processes will feel impossible. Here to give you 7 data flows that are simple and basic for you to implement today.
Ops Insights #067 - 6 Strategies to Navigate Disagreements Between Operations and Fundraisers
I co-wrote this edition with my husband Doug. He’s a frontline fundraiser, always has been, and I’m in philanthropy operations, always have been. Can you imagine the many conversations we have at the dinner table? Why can’t you get your contact reports into the database? Why can’t you make it easier for us to get our contact reports in? On and on.
Even though we often “duke” it out in conversations, it has really balanced each of us. I’ve gained a better understanding of his perspective, and he’s gained a better understanding of mine. Together, we navigate to common ground to ultimately figure out what the best route or solution is. Sometimes we figure out it's best to go my way, other times his way, and many times somewhere in the middle.
Disagreements between development operations and frontline fundraisers are inevitable. Let’s talk through 6 strategies to navigate these disagreements.
Ops Insights #066 - As an Introvert Learn to Network and Find Your Voice
This edition is for my fellow introverts, like me. I spoke at the Women in Tech (WIT) Conference last week, and I thought it would be helpful to share some of that talk with you. It was a Ted Talk-style presentation, packed with numerous tips and takeaways to help you learn to network and find your voice as an introvert. Leading up to the day, I practiced and recorded myself using the Zoom AI Companion. Included is a recap for your reading pleasure. Enjoy.
Ops Insights #065 - Learn and Gain Confidence 3x Faster
I believe confidence comes with practice and it’s the type of practice you get that allows you to get confident faster. For example, early on in my career I took the long route. I dove into online documentation, courses, and tutorials all on my own for days before I attempted to do something. I read, studied, and then read and studied more before attempting to do database set-up, configuration, imports, or list pulls. For some reason I thought I had to know every little detail before diving in.
Ops Insights #064 - Always Become Very Curious
Become very curious as this is how you'll learn, grow, and evolve. If you need encouragement, take a look back at how far we've come or talk with those who have been in the profession for a long time. You'll hear all about paper files and those Rolodexes that kept contact information. And don't get me started on the evolution of online donations. Keep on learning as we need you to keep the profession thriving. Learn by taking action.
Ops Insights #063 - Save 3x Hours by Finding Unique Identifiers
This edition is for my operations peeps. I’m going to walk you through an example of how I took a process that was taking 18 hours down to 6 hours. Why? Because I want you to think of ways to save yourself hours of manual work and redirect that time to that long list of to-dos you have piling up on you. I’ll give you the background, the pause moment, how we did it and why we did it. Let’s dive in.
Ops Insights #062 - Philanthropy Operations 8 Buckets
Philanthropy Operations is an essential functional area that takes ownership of the data, CRM database, and operational processes and effectively partners cross-functionally to propel an organization's fundraising forward. Watch this 2-minute video to see if you have the 8 buckets in philanthropy operations covered to maximize your fundraising results.
Ops Insights #061 - If Your Nonprofit Was an Album
A great way to become more comfortable with all the chatter around ChatGPT is to start using it yourself. Pay attention to how others are using it and the prompts they share. The best part of this AI era is that those of us embracing it are learning openly, sharing our experiences, and helping others who may not feel as confident yet.
Here’s a quick idea you can run with: Go to ChatGPT and enter this prompt “if my nonprofit were an existing album, what would it be and why.” Let me walk you through the details.
Ops Insights #046 Interview Questions You Can Use
When looking for someone to join your team on the data, database, and operations side of the house, looking for someone who understands not just the database, but who understands people, data, and processes. You want someone who can sit as a trusted partner side-by-side with frontline fundraisers and talk about strategy and how the data and database can support the frontline strategies, but also can dive into the weeds and get things done. To find this person, let’s give you some interview questions you can use during interviews.
Ops Insights #045 Hire an Ops Professional Not a Database Admin
When looking for someone to join your team on the data, database, and operations side of the house, you want someone that understands philanthropy operations and can partner positively with the frontline. You do not want someone who only understands database administration and prefers to be isolated in the data or behind a computer.
We will talk through why you need an operations professional over a database admin and what to look for when you are interviewing.
Ops Insights #044 Become a Futuristic Fixer
This edition is for my data and ops peers who are early to mid in their career and want to grow in their role by being a trusted go-to colleague. As we kick off summer and transition into new routines, I’ve been extra observant of who is a fixer. Let’s talk about the types of fixers, why you want to become a futuristic fixer, and steps you can take to get there.
Ops Insights #043 Help Fundraisers Embrace the CRM
I’ve seen fundraisers who embrace the CRM database successfully enter their activity into the CRM, which feeds into the reports to show increased philanthropy results. Being able to show results helps the entire team articulate their effectiveness better. Let’s talk about the 3 steps to make this happen.
Ops Insights #042 Reasons I Write for You
👋 Hi, I’m Jenny. Your personal guide, coach, and mentor for nonprofit data, CRM databases, and operations → Philanthropy Operations, also known as advancement Services, Development Operations, or Philanthropy Services, is the foundational structure that supports all fundraising efforts. For me, I am extremely passionate about philanthropy operations and helping you. I write for you. As I write, I speak to two main audiences. Let’s dive into who and why.